Loft Policies and Important Information

The Loft Tables and Chairs 

23, 72" rounds

10, 8' rectangles

6 cocktail tables

300 chairs

5 wooden high chairs

2 large wooden farmhouse tables

The Chapel Tables and Chairs

Small, wooden altar table

Rustic table in the foyer

Default seating in The Chapel is all benches. If you would like to place chairs in The Chapel, that is an option, but that set-up is the renter's responsibility, and all benches need returned to the space before the end of the rental period. There are a total of 300 chairs available between the upstairs and downstairs spaces.  

30 days prior to your wedding, you will need to complete this form to submit your table layout request. Failure to complete it at that time will result in you setting up your own tables and chairs.

Decoration Rental

We are now offering decorations and beverage items for rent! We offer centerpiece items, signs, table runners, and more. We also have coffee urns, beverage dispensers, and a slush machine available. You can see the items and prices on this page. These items must be reserved 30 days in advance. You will be invoiced at that time, with payment due 14 days prior to your wedding. We're always adding items, so check back often.

Day Before Set-Up

If you have selected the day before set-up option, you may access the building beginning at 7am. We reserve the right to show the space to other clients or prospective clients during your set-up, but we will attempt to keep distractions to a minimum.

Rehearsals if Not Renting the Space on the Previous Day

If you do not rent the space on the day before your wedding, then we will work with you to schedule a two-hour window for your rehearsal in the week prior to your wedding. Due to heavy bookings, we cannot guarantee that your rehearsal will on the day prior to your wedding, but we will work to accommodate your schedule otherwise. The two-hour use of the building is included at no additional charge. You are responsible for any cleanup needed after your rehearsal. Rehearsals may be scheduled 120 days prior to your wedding. 

Ice Cream Machines

If you are planning to rent an ice cream machine for your event, the specs are 220/240 volts, 30 amps, and single phase electric. Please pass this information along to whoever is providing your machine. If the plug you are using does not match the outlet we have installed, then you will need to provide an adapter.

Audio/Visual Equipment

If you plan to plug and play any music, you will need to provide an 1/8 inch audio cable. There is one port downstairs and one port upstairs. If you are using the television screens to play any type of slideshow, you will need to bring your video on a device with a HDMI port and provide your own HDMI cable. There are two handheld mics and one lapel mic available, which can be used either upstairs or downstairs.

Linens, Day of Event Coordinator, and Security Deposits

You will be invoiced for linens, decorations, beverage items, and day of event coordinator 30 days prior to your event, and payment will be due 14 days prior to your event. Any additional linens used or additional hours above the 8 included with the coordinator will be invoiced after your event. Linens may be reserved by clicking here.

Your security deposit will be returned within 30 days of your event. We reserve the right to retain part of your security deposit for excessive wear and tear on the building, clean-up beyond what's considered normal (even if you have paid for clean-up), or any damaged or missing items.

Parking

In order to maintain ample parking spaces for our guests, please park any trailers or large trucks south of the south barn. Before blocking off any parking spaces, please contact Rose (rose@thepickwickplace.com) to let her know of your plans. 

Clean-Up Policies

Events requiring more than six man-hours to clean up will be deemed excessive, and the security deposit will be retained. Items that may add time to clean up, putting you at risk for losing your security deposit include but are not limited to:

Confetti

Trash outside of the building (cigarette butts, items in the parking lot, beverages, etc.)

Vomit

Excessive table trash (especially beverage containers that have not been emptied)

Personal items left throughout the building

Food left out in serving containers

Additional floor mopping required due to spilled drinks, cake, etc.

Chair cushions requiring washing (beyond just a couple)

If you are concerned that your security deposit will be held, then you may complete any of the above tasks to limit the cleanup time. As a reminder, your rental period ends at midnight. You are responsible for removing all items you have brought in by that time. Please remove any food or drink items from the kitchen. [1] Drink dispensers and coffee urns rented from The Loft should be emptied.

Linens and Rental Items

You will be charged replacement cost for any linens excessively soiled or rental items damaged.

Bar Policies

Ohio State Law prohibits the consumption of alcoholic beverages by anyone under 21 years of age.

Empty alcoholic boxes should be broken down and placed in the outside dumpster before the beginning of the event.

There should not be excessive water on any floor in the bar area. Ice should be broken apart outside on the sidewalk or parking lot to prevent damage to The Loft floor.

A mop is located in the janitor’s closet next to the elevator. Please mop up any drink spills.

The bartender is responsible for cutting off anyone that is visibly intoxicated.

The bar shall close 15 minutes prior to the end of the event.

If the steel drink trough has been rented from The Loft, at the conclusion of the event, please wheel the trough to the upstairs janitor’s closet (located beside the elevator) and use the bucket located in the kitchen to bucket out any excess ice. The trough may stay in the foyer.

Failure to follow these policies will result in forfeiture of the lessee’s security deposit.


[1]Any special requests for leaving items overnight must be submitted by email to rose@thepickwickplace.com prior to your event. We cannot guarantee we will be able to accommodate your needs.


Contact Us